General Administration – Answering of all incoming telephone calls and directing them – Attending to visitors / clients – Distribution of incoming mails / faxes – Arranging gate passes for visitors – Handling all courier related matters – Contact person for company cars – First contact person for suppliers – Responsible for the company’s travel arrangements – Reporting – Follow up on stationary / grocery consumption and making orders – Coordination with IT US/UK and local IT provider on various IT matters – Creating and maintaining various files for the Administration and Sales Department – First point of contact for any office maintenance Human Resources – Assisting the HR & Administration Manager on ad hoc tasks – Updating organization charts and job descriptions – Other tasks as required Sales – Mailing and printing labels for dispatch of invoices, monthly statements. – Responsible for updating birthday lists / Quotes for the day, etc. and posting in the bulletin board. – Assisting Sales Department in typing excel files, making labels and envelope for tender submission, etc. -Assistance of the Director with monthly expense claims and bills – Updating Supplier/Client contacts in the UAE Shared Sales Contacts Job Details Date Posted: 2011-09-25 Job Location: Dubai, United Arab Emirates Job Role: Administration Company Industry: Oil/Petroleum Preferred Candidate Career Level: Entry Level Apply Now – Jobs in UAE – Jobs in Abu Dhabi, United Arab Emirates – Jobs in Dubai, United Arab Emirates – Administration Jobs in UAE – Search All Jobs
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